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Date posted:  28 May 2025
City:  Cairo
Country/Region:  EG
Type of Contract:  Local Assignement
Job Requisition ID:  8994

Coordinator - Medical Affairs

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Job Purpose: We are seeking a detail-oriented and proactive Medical Affairs Coordinator to join our dynamic team. The ideal candidate will be responsible for coordinating various Medical Affairs functions, including budget management, archiving, and assisting with studies, conferences, and events.

Key Responsibilities:

1. Strategic Support and Analysis:

  • Support Medical Affairs Team: Analyze qualitative and quantitative information to support strategic decision-making.
  • Feedback and KPI Reporting: Assist with the collation and reporting of feedback and KPIs, such as market data.

2. Meeting and Event Coordination:

  • Meeting Coordination: Coordinate national and international meetings, ensuring all logistics are managed efficiently.
  • Event Management: Manage and follow up on medical event requests, including PO generation to HCOs/HCPs.
  • Travel Logistics: Coordinate approvals and travel logistics for doctor sponsorships and congress sponsorships.
  • Secretarial Support: Coordinate local and international travel arrangements, workshops, and events for the team.

3. Administrative and Document Management:

  • Administrative Support: Perform administrative tasks to enable team members to focus on their core objectives.
  • Document Preparation: Assist with document preparation regarding business plans for Servier International.
  • Documentation: Prepare and distribute workshop and other relevant documentation within agreed deadlines.
  • Contract Management: Complete documentation related to payments and contracts, including speaker and consultancy contracts.
  • Materials Management: Maintain close oversight of materials stock management.

4. IT and Systems Management:

  • IT Systems Management: Work with specialized IT programs (e.g., VEEVA & JDE) to upload information, place, and follow up on purchase orders.

5. Communication and Stakeholder Engagement:

  • Supplier Communication: Communicate with external suppliers to manage adherence to SLAs (Service Level Agreements).
  • Stakeholder Engagement: Build and maintain excellent relationships with all stakeholders, internally and externally.
  • Confidentiality: Maintain confidentiality and demonstrate assertiveness when prioritizing demands.

6. Translation and Localization:

  • Translation: Translate promotional materials from English to Arabic.

 

7. Compliance and Cost Management:

  • Compliance: Comply with relevant regulatory and Servier system, policy, and process requirements.
  • Cost Containment: Complete payment requisitions, obtain approval, and submit to Finance for payment.
  • Invoice Management: Capture, scan, log, and file invoices and proof of payment.
  • Purchase Order Generation: Generate and raise purchase orders as needed.
  • Service Provider Accountability: Hold service providers accountable for delivery in line with SLAs and company standards.

8. Problem-Solving and Budget Management:

  • Problem-Solving: Anticipate problems and proactively solve them.
  • Budget Review Participation: Participate in budget reviews and monitor expenditures versus budget.
  • Visual Aids Preparation: Manage visual aids technical preparation and submission to MOH for approval.

 

Qualifications:

  • Bachelor’s degree in business administration, Marketing, or related field with proficient verbal and written English skills.
  • Minimum of 2 years’ experience as an Admin Assistant or Coordinator or in a similar role.
  • Familiarity with Pharma industry, policies, SOPs, and international regulatory requirements.
  • Proficient in relevant MS Office (PowerPoint, Excel, Word) Photoshop is a plus.

Skills and Competencies:

  • Excellent organizational and communication skills.
  • Ability to build and maintain productive relationships with stakeholders.
  • Strong problem-solving and decision-making abilities.
  • High attention to detail and ability to handle multiple priorities.
  • Demonstrates resilience and flexibility in a fast-paced environment.

 

Whatever your area of expertise, your work within the Servier Group helps advance therapeutic progress for the benefit of patients. You will be part of teams recognized for their scientific excellence and reach your full potential in a professional environment that encourages you to develop yourself. Tailor-made onboarding journeys, mobility opportunities, quality trainings, responsible management, team spirit... All this and more in a workplace focused on your well-being.

 

At Servier, we are committed to therapeutic progress to serve patient needs. We put the diversity of our employees as a source of richness for the fulfillment of this vocation.

Apply now »