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Date posted:  27 May 2025
City:  Cairo
Country/Region:  EG
Type of Contract:  Local Assignement
Job Requisition ID:  8995

BU Coordinator - HTN/VD

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Job Profile:

We are looking for a proactive and highly organized Business Unit Coordinator to support our Marketing, Sales, and Training functions within the BU. The successful candidate will play a pivotal role in ensuring the smooth operation of these areas by managing a variety of tasks and projects. This role will primarily focus on marketing and sales activities, including initiating and following up on meetings, managing contracts and archives, and handling team-related tasks such as expense tracking and project coordination. Additionally, the Business Unit Coordinator will facilitate cross-functional collaboration, ensuring effective communication and coordination with other departments and with suppliers for service delivery.

 

Key Responsibilities:

1. Strategic Support and Analysis:

  • Support Business Unit Management Team: Analyze qualitative and quantitative information to support strategic decision-making.
  • Feedback and KPI Reporting: Assist with the collection and reporting of feedback and KPIs, such as monthly sales and market data.

2. Meeting and Event Coordination:

  • Meeting Coordination: Coordinate national and international meetings, ensuring all logistics are managed efficiently.
  • Event Management: Manage and follow up on marketing event requests, including PO generation to HCOs/HCPs.
  • Travel Logistics: Coordinate approvals and travel logistics for doctor sponsorships and congress sponsorships.
  • Secretarial Support: Coordinate local and international travel arrangements, workshops, and events for the team.

3. Administrative and Document Management:

  • Administrative Support: Perform administrative tasks to enable team members to focus on their core objectives.
  • Document Preparation: Assist with document preparation regarding business plans for Servier International.
  • Documentation: Prepare and distribute workshop and other relevant documentation within agreed deadlines.
  • Contract Management: Complete documentation related to payments and contracts, including HCPs, HCOs and consultancy contracts.
  • Materials Management: Maintain close oversight of materials stock management.

4. IT and Systems Management:

  • IT Systems Management: Work with specialized IT programs (e.g., VEEVA & JDE,…) to upload information, place, and follow up on purchase orders and workflows approvals concerning the marketing materials and campaigns” Internal & External”.

5. Communication and Stakeholder Engagement:

  • Supplier Communication: Communicate with external suppliers to manage adherence to SLAs (Service Level Agreements).
  • Stakeholder Engagement: Build and maintain excellent relationships with all stakeholders, internally and externally.
  • Confidentiality: Maintain confidentiality and demonstrate assertiveness when prioritizing demands.

 

6. Compliance and Cost Management:

  • Compliance: Comply with relevant regulatory and Servier system, policy, and process requirements.
  • Cost Containment: Complete payment requisitions, obtain approval, and submit to Finance for payment.
  • Invoice Management: Capture, scan, log, and file invoices and proof of payment.
  • Purchase Order Generation: Generate and raise purchase orders as needed.
  • Service Provider Accountability: Hold service providers accountable for delivery in line with SLAs and company standards.

7. Problem-Solving and Budget Review support:

  • Problem-Solving: Anticipate problems and proactively solve them.
  • Budget Review Participation: Participate in budget reviews and monitor expenditure versus budget.
  • Visual Aids Preparation: Manage visual aids technical preparation and submission to EDA for approval.

 

Qualifications:

  • Bachelor’s degree in business administration, Marketing, or related field with proficient verbal and written English skills.
  • Minimum of 2 years’ experience as an Admin Assistant or Coordinator or in a similar role.
  • Familiarity with Pharma industry, policies, SOPs, and international regulatory requirements.
  • Proficient in relevant MS Office (PowerPoint, Excel, Word) Photoshop is a plus.

 

Skills and Competencies:

  • Strong organizational and time management skills.
  • Excellent communication and interpersonal skills.
  • Ability to multitask and prioritize effectively in a fast-paced environment.
  • Ability to work independently and as part of a team.
  • Familiarity with financial processes and supplier coordination is a plus.
  • High level of professionalism and confidentiality.
  • Ability to build and maintain productive relationships with stakeholders.
  • High attention to detail and ability to handle multiple priorities.
  • Demonstrates resilience and flexibility in a fast-paced environment.

 

Whatever your area of expertise, your work within the Servier Group helps advance therapeutic progress for the benefit of patients. You will be part of teams recognized for their scientific excellence and reach your full potential in a professional environment that encourages you to develop yourself. Tailor-made onboarding journeys, mobility opportunities, quality trainings, responsible management, team spirit... All this and more in a workplace focused on your well-being.

 

At Servier, we are committed to therapeutic progress to serve patient needs. We put the diversity of our employees as a source of richness for the fulfillment of this vocation.

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